The position of Onboarding Coordinator is an exciting opportunity to provide support with the onboarding of hires within TransPerfect, across the U.S and Canada.
The Onboarding Coordinator will manage a high volume of onboarding, and ensure full compliance with all onboarding requirements across different locations within the U.S and Canada. The role will be a point of contact between hires, recruiters, the HR team, and payroll to ensure a seamless onboarding and payroll experience. The Onboarding Coordinator will often interact with a wide range of internal stakeholders across the organization.
POSITION RESPONSIBILITIES:
Handling a high volume of onboarding for project-based employees
Processing the setup of hire profiles within the HRIS system
Requesting necessary documents / paperwork to be completed by new hires and ensuring paperwork is accurate, and filed correctly
Independently owning the onboarding process and making sure that all the steps are completed on time for payroll submissions
Coordinating with both hires and managers regarding preparations for the beginning of projects
Responding to queries from hires relating to topics such as onboarding, timecards, company policies, etc.
Respond to unemployment claims and prepare employee verification requests
Reviewing employee timecards, and making any necessary adjustments
Understanding and communicating paid sick leave policies per employee locations, and processing requests when necessary
Assisting with the preparation of reports for payroll processing, including new hire reports, termination reports, and hours reports
Processing regular offboardings of project-based employees
Handling a significant volume of queries via email, telephone, and messaging tools with ease, and providing general administrative / HR related support
Communicating and directing employees and managers to appropriate Human Resources personnel to handle specific questions or employee issues
Performing other special projects or duties when required
QUALIFICATIONS, SKILLS & EXPERIENCES:
Some administrative experience; preferably within an HR / recruitment oriented function
High level of accuracy in all tasks
Ability to manage multiple tasks concurrently, prioritize and work with tight deadlines
Ability to work independently and to collaborate with teams based globally
Flexibility and willingness to adapt to a fast-paced, changing environment, with the ability to pivot and prioritize tasks
Strong oral and written communication skills
Fluency in English
Proficient in MS Office
Ideally some prior experience with HRIS tools
TransPerfect provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law. We celebrate diversity as one of our core values and we have a clear goal: to be an inclusive workplace where a diverse mix of talented people want to come, stay and do their best work. Together with passionate, creative and collaborative colleagues, we are working to ensure accessibility is for everyone.
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