Grow With Us! At Hilb Group, we recognize that our associates are our greatest asset. We promote a service-driven culture of high performance that encourages career and professional development. The Hilb Group is currently seeking a motivated and ambitious Client Care Specialist to join our team. This position will report to our agency located in Manfield, MA. The ideal candidate will be motivated to succeed, is well organized, able to prioritize, and able to work well with a team. This is a remote position.
Responsibilities:
Processes client’s payrolls (weekly, bi-weekly, semi-monthly and monthly) and in an accurate and timely fashion, maintains client folders, reviews, and verifies client new employee packets
Works with clients to run special off cycle payrolls
Promptly responds to client inquiries via telephone and email regarding payroll and benefits administration to answer and resolve any and all questions and concerns that arise and if need be, escalate questions to the Senior Client Account Manager or Manager of the Client Services Team
Provides timely and accurate coordination of benefits plans to include enrollments, invoice reconciliation, terminations, Flex Benefits, COBRA compliance, and open enrollment notification
Maintains the electronic files for our clients, on the firm’s internal hard drive
Performs data entry and maintenance of all client information into ADP payroll systems including General Ledger and Paid Time Off
Coordinates the entry of benefit administration data on carriers’ websites
Ensures procedures are done in compliance with firms HIPPA policy
Enter work into internal tracking system
Coordinates with the Benefits Department on client benefits including open enrollments, renewals, changes, and terminations for benefits programs including medical, life, dental, disability, and 401k
Prepares various payroll, benefits, and other reports as requested
Continues to educate oneself on new aspects and areas of compliance in payroll, benefits and human resources as the opportunity arises
Work on special projects for clients if needed
Qualifications:
Bachelor’s degree preferred, though specific experience can be substituted for required degree
Experience with ADP Workforce Now is highly preferred
At least five (5) years’ experience in payroll processing
To perform this job successfully, an individual must be able to perform each essential task satisfactorily
Excellent organizational skills, a keen attention to detail, strong administrative and analytical skills.
Reliable with a high degree of confidentiality and integrity
Strong analytical skills and problem solving
Thrives in a fast-paced environment and can adapt at prioritizing responsibilities and tasks to effectively meet deadlines
Personable, a good listener and can effectively communicate with all staff and client types through both written and verbal means
Works efficiently both independently and as a member of a larger team
Willing and flexible to help with any urgent issues that happen to arise at the company, even if they are outside the immediate scope of the role
Ability to read and interpret documents such as employment legislation, policies, agreements operating procedures, quality control procedures, and instructions
Ability to speak effectively in one-on-one conversations and before groups
Ability to apply common sense understanding to carry out written and verbal instructions
Excellent communication skills with the ability to develop strong working relationships with people at all levels of the organization and excellent stakeholder management skills
Benefits:
Compensation: $80,000-$90,000/yr.
Company Paid Life Insurance, Long-Term and Short-Term Disability.
Medical, Dental, Vision and FSA/HSA plans.
401(k) with company match.
Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits.
Generous PTO.
An awesome team of professionals!
The Hilb Group is an equal opportunity employer, and we actively support and comply with all applicable federal, state, and local laws prohibiting all forms of discrimination in employment. Additionally, we have a zero-tolerance policy for all forms of harassment in violation of federal, state, and local laws.