Administrative Coordinator I

SUMMARY:

Reporting to the Department Head of Nursing, the Administrative Coordinator I works under general supervision and provides administrative support for the Nursing department within the College of Education and Human Services. This position is responsible for the exercising of discretion and independent judgement with respect to matters of significance and contributes to the overall mission of East Texas A&M University. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
• Assist in the development of budget and grant funding tracking.
• Records meeting minutes and tracks completion of tasks for various faculty committees.
• Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Maintains current knowledge of University and School of Nursing policies and procedures and may monitor compliance.
• Performs special analyses and project summaries. Prepares and reviews operational and special reports and compliance with regulatory reporting, as required. Coordinates office records retention and maintains office references and resources materials.
• Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events
• Coordinates the maintenance of office supplies and equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Supervises, trains, and evaluates the work of student workers. Assigns tasks and evaluates job progress.
• Maintains departmental calendar and schedules faculty committee meetings.
• Assists with the maintenance of student rosters, faculty roster, and phone/email list of faculty and staff.
• Utilizes university and school systems/software to coordinate administrative processes for various on-campus and off-campus recruitment events.
• Plans, organizes and/or assists with School of Nursing events (i.e., Pinning, Nursing Honor Society Induction, White Coat Ceremony, New Student Orientation, Recruitment Events, etc.).
• Oversees inventory of promotional items and recruitment publications.
• Assists faculty in the management of the School of Nursing admissions and scholarship processes.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree or equivalent combination of education and experience.
  Experience/ Knowledge/ Skills: Two (2) years of related administrative experience in higher education. Knowledge of word processing, spreadsheet, and database and presentation applications. Effective verbal and written communication skills. Strong interpersonal and organizational skills.

• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality. Planning and organization skills.

• Physical Requirements: None

• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Knowledge of and experience with FAMIS, CANOPY and Banner.

SUPERVISION OF OTHERS:

Student workers and graduate assistants.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.