Accounting Assistant III

Hourly rate is $19.70 per hour. Annual equivalent is $41,133.60.

SUMMARY:

The Accounting Assistant III, under general supervision, is responsible for processing and maintaining financial transactions for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes.

As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Administers disbursements for divisions of the University. Assures accuracy of all information provided by each department for reimbursement.
• Prepares vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
• Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.
• Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
• Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
• Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.
• Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner.
• Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and the payment card system.
• Assists Accounts Payable Supervisor with high priority projects including, but not limited to: reporting, audits, and reconciliations.
• Reviews Oversight audit items and resolves as appropriate.
• Analyzes utility statements to ensure accuracy and allocates payments across different meters, and communicates with utility vendors regarding invoice discrepancies.
• Manages the daily operations of the eProcurement system and pro card audits, working directly with the Accounts Payable Supervisor to resolve any issues. Inputs data into the cash disbursement system and verifies account balances are sufficient for payment.
• Maintains sub-ledgers on the cash disbursement system through data entries.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Four years of related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of financial transactions. Advanced knowledge of accounts payable practices and standards.
• Ability to: Ability to multitask and work cooperatively with others. Ability to analyze financial information. Ability to work with sensitive information and maintain confidentiality.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelor’s degree. Knowledge of fund accounting. Experience with FAMIS (Financial Accounting Management Information System), Laserfiche (electronic file management system), eTravel (Emburse), and US Bank (online procurement/travel card system).

SUPERVISION OF OTHERS:

May supervisor student workers.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.