At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Operations Construction Coordinator/Administrative Assistant

Company:

Prologis

Operations Construction Coordinator/Administrative Assistant - Orlando, FL

A day in the life

As the Operations Construction Coordinator/Administrative Assistant, you will support the Market Leader and help keep the team organized, on schedule, and focused on priorities. You will manage day-to-day administrative functions while contributing to a fun, dynamic team culture in a global Prologis market!

Key Responsibilities Include:

Welcome customers and visitors; coordinate courier pick-ups and deliveries; distribute mail, packages, and special deliveries.
Answer and route incoming calls courteously, provide general information, take messages, and direct callers as needed.
Collect and prepare materials for presentations and meetings.
Schedule appointments, maintain calendars, and coordinate travel arrangements.
Coordinate department meetings and special events.
Manage and reconcile expense reports.
Code and process invoices.
Manage internal and external communications.
Take on new projects as requested.
Assist Property Management, Development & Marketing Departments as needed.
Plan broker events and support event coordination, office meals, and requested events.
Validate parking, manage garage and building access, and assist with onboarding and departures.
Keep the front desk, kitchen, conference rooms, and common areas clean, stocked, and organized; maintain supplies and order kitchen/breakroom items weekly.
Serve as office manager by coordinating supplies, office coverage, IT support for equipment, and repairs with property managers.
Draft and edit project information, route documents for signatures, and enter contracts, addendums, and change orders for make-readys, tenant improvements, and major capital projects into Smartsheets, PeopleSoft, and Forecast Manager.

Job Title:

Operations Construction Coordinator/Administrative Assistant

Company:

Prologis

Operations Construction Coordinator/Administrative Assistant - Orlando, FL

A day in the life

Key Responsibilities Include:

Welcome customers and visitors; coordinate courier pick-ups and deliveries; distribute mail, packages, and special deliveries.
Answer and route incoming calls courteously, provide general information, take messages, and direct callers as needed.
Collect and prepare materials for presentations and meetings.
Schedule appointments, maintain calendars, and coordinate travel arrangements.
Coordinate department meetings and special events.
Manage and reconcile expense reports.
Code and process invoices.
Manage internal and external communications.
Take on new projects as requested.
Assist Property Management, Development & Marketing Departments as needed.
Plan broker events and support event coordination, office meals, and requested events.
Validate parking, manage garage and building access, and assist with onboarding and departures.
Keep the front desk, kitchen, conference rooms, and common areas clean, stocked, and organized; maintain supplies and order kitchen/breakroom items weekly.
Serve as office manager by coordinating supplies, office coverage, IT support for equipment, and repairs with property managers.
Draft and edit project information, route documents for signatures, and enter contracts, addendums, and change orders for make-readys, tenant improvements, and major capital projects into Smartsheets, PeopleSoft, and Forecast Manager.

Operations Construction Coordinator/Administrative Assistant

Operations Construction Coordinator/Administrative Assistant

Prologis

Prologis

Benefits

Prologis