MPEC Research Operations Manager

Research Personnel Management
o Serves as a source of expertise for human resource issues
o Remains up to date on personnel-related issues such as benefits, parental leave, FMLA, UKG, Workday, labor standards, etc., and collaborate in the development and implementations MPEC policies to ensure compliance and wellbeing of staff
o Partners with the MGB HR Business Partner for Reductions in Force (full or partial) and Performance Improvement Plans (PIP) if needed
o Engages personnel (alone or with PI/supervisor) and provides necessary resources and support in:
o RIF/out-counseling conversations
o PIP counseling
o Ensures annual compliance for supervisory organization staff
o Confirms annual staff training requirements are met (HealthStream, Advarra, etc.)
o Directs or completes all supervisory organization staff performance reviews
o Collects and organizes input, prepare draft review
o Ensures timely submission to HR by processing Workday evaluation tasks
o Provides coaching on annual goal development
o Submits pay changes (merit, adjustment, promotion)
o Completes Workday task approvals for supervisory organization
o Supervises the Staff Manager, and through this role, oversees recruiting, staffing, performance management, and professional development for all MPEC staff.
o Evaluates staffing needs and, with faculty and MPEC leadership, sets recruiting priorities and timelines to ensure appropriate staffing levels for both faculty/professional roles and staff positions, with recruiting operations executed by the Staff Manager
o Establishes frameworks and expectations for staff professional and retention strategies to ensure optimal employee engagement and productivity, implemented in partnership with the Staff Manager
o Develops and approves Center-wide HR policies and SOPs to support an optimized workplace (workplace attendance, authorship, etc.)

Center Operations and Management
o Supervises the Research Office Manager:
o Maintains research equipment inventory for MPEC and facilitates interactions with IS Help Desk to procure service or troubleshooting for computing equipment
o Leads procurement and reimbursements activities, ensuring fiscally prudent use of research funding, and troubleshooting procurement of specialty items for research needs
o Coordinates activities with research trainees, including scheduling and onboarding, appointments on institutional training grants, billing agreements with partner institutions, and other logistical considerations
o Oversees research space inventory, monitors research space density, completes routine space asset certifications, assigns space/seats, forecasts and strategizes about future space needs, and works with organizational leadership to advocate for and identify appropriate space for Center efforts
o Partners with DOM Division administrators to coordinate MPEC, interdivisional, and inter-Departmental seating adjustments
o Oversees identification and fulfillment of technology and tech support needs

Job Summary

Summary: Responsible for managing the daily operations of administrative services within the organization, ensuring smooth and efficient workflows. This role oversees office functions, staff coordination, and provides administrative support to various departments, working to enhance administrative processes, ensure compliance with organizational policies, and support overall operational goals.
-Manages daily administrative operations, including scheduling, correspondence, and office logistics.
-Coordinates with department heads to ensure that administrative support is aligned with departmental needs.
-Monitors and improves office workflows and processes to increase efficiency.
-Ensures compliance with hospital policies, procedures, and regulatory requirements.
-Supervises and trains administrative staff, managing performance and providing development opportunities.
-Oversees budgeting for office supplies and administrative resources, ensuring cost-effective management.
-Assists in preparing reports, presentations, and documentation for senior leadership.
-Acts as a liaison between the administrative team and hospital leadership to facilitate communication.

Qualifications

Education
Bachelor's Degree Required

Master's Degree in Management, Business, or related field preferred

Experience

• Minimum of 5 years of research administration experience in an academic or non-profit research environment

• Experience in strategic development and implementation

• Expertise in clinical research oversight and procedures preferred

• Certified Research Administrator (CRA) or similar credential preferred

• Experience with foundation and philanthropic funding preferred

• Experience with communications and development activities preferred

• Minimum of 2 years of supervisory experience

Knowledge, Skills and Abilities

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and administrative technologies.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Experience in managing and mentoring a team.

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

100 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$70,990.40 - $101,202.40/Annual

Grade

7

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.