Executive Assistant

Job Summary:

The Executive Assistant I provides administrative support to departmental leaders. This role focuses on routine administrative tasks, scheduling, communication support, and basic office coordination. The EA ensures smooth daily operations by handling clerical duties, assisting with meeting logistics, and supporting team members with general administrative needs. This position requires strong attention to detail, professionalism, and the ability to learn and grow within an administrative career path.

Primary Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments across teams to support efficient time management.
• Prepare, edit, and format documents, emails, presentations, and reports with strong attention to detail.
• Serve as a professional first point of contact by handling calls, emails, and incoming inquiries.
• Assist with coordinating team meetings, internal events, and activities that support collaboration.
• Act as a welcoming liaison for internal partners and visitors, contributing to a positive office experience.
• Collaborate with administrative peers to support departmental initiatives and shared priorities.
• Utilize AI powered tools and technology to enhance efficiency, organization, and administrative workflows
• Support basic reporting, data collection, and information gathering for leadership.
• Provide day‑to‑day office and administrative support, anticipating team needs.
• Perform additional duties as needed to support evolving business requirements.

Primary Skills & Requirements:

• Bachelor’s degree in Business Administration, Communications, or related field
• 2-5 years of administrative support experience
• Highly organized self-starter with excellent written and verbal communication along with ability to handle and prioritize multiple simultaneous tasks.
• Strong attention to detail and accuracy are critical
• Strong computer skills with proficiency in Microsoft Office Suite applications
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

About Integrity

Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike.