This role sits within ICONIQ's Venture and Growth team, working as part of a multi-support team supporting a Firm Partner. You are a sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring seamless operations across a dynamic calendar of meetings and global travel—providing high-level support in a fast-paced, entrepreneurial environment.

What You’ll Do

Own and proactively manage a complex, evolving, high-volume calendar across multiple time zones, ensuring priorities are clearly aligned and time is optimized.
Seamlessly coordinate extensive domestic and international travel, including detailed itineraries and proactive planning to anticipate needs.
Ensure the seamless flow of the partner’s day to day activities, anticipating needs and solving problems before they arise.
Proactively and strategically coordinate internal and external meetings, ensuring the right context, preparation and follow through.
Partner closely with a multi support team to deliver coordinated, high-quality support and coverage.
Manage and coordinate high volume network gifting initiatives, including thoughtful selection, logistics and tracking to support relationship building across the firm’s ecosystem.
Implement and follow systems that enhance the efficiency and effectiveness of administrative and operational processes
Provide additional operational and administrative support as needed.

Ideal Candidate Background

3+ years in an executive administrative support role with experience in managing complex calendars, travel, and day to day administrative operations.
Experience supporting C-level executives in Private Equity, Investment Banking, and/or Consulting environments preferred.
Strong experience booking and managing complex travel is required; familiarity with private charter flights is a plus.
Desire to learn and work as a team player in an entrepreneurial, fast-paced, and dynamic environment.
Superior communication skills, unquestioned integrity, and experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts.
Highly motivated, self-driven, and solution- and detail-oriented.
Positive attitude; no task too big or too small.
Bright, upbeat culture creator.
Strong time management skills with the ability to handle multiple priorities thoughtfully, maintain accuracy, and meet deadlines, while also bringing independent thinking and creative problem-solving.

What You’ll Do

Own and proactively manage a complex, evolving, high-volume calendar across multiple time zones, ensuring priorities are clearly aligned and time is optimized.
Seamlessly coordinate extensive domestic and international travel, including detailed itineraries and proactive planning to anticipate needs.
Ensure the seamless flow of the partner’s day to day activities, anticipating needs and solving problems before they arise.
Proactively and strategically coordinate internal and external meetings, ensuring the right context, preparation and follow through.
Partner closely with a multi support team to deliver coordinated, high-quality support and coverage.
Manage and coordinate high volume network gifting initiatives, including thoughtful selection, logistics and tracking to support relationship building across the firm’s ecosystem.
Implement and follow systems that enhance the efficiency and effectiveness of administrative and operational processes
Provide additional operational and administrative support as needed.

Ideal Candidate Background

3+ years in an executive administrative support role with experience in managing complex calendars, travel, and day to day administrative operations.
Experience supporting C-level executives in Private Equity, Investment Banking, and/or Consulting environments preferred.
Strong experience booking and managing complex travel is required; familiarity with private charter flights is a plus.
Desire to learn and work as a team player in an entrepreneurial, fast-paced, and dynamic environment.
Superior communication skills, unquestioned integrity, and experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts.
Highly motivated, self-driven, and solution- and detail-oriented.
Positive attitude; no task too big or too small.
Bright, upbeat culture creator.
Strong time management skills with the ability to handle multiple priorities thoughtfully, maintain accuracy, and meet deadlines, while also bringing independent thinking and creative problem-solving.

Executive Assistant

Executive Assistant

ICONIQ Capital

ICONIQ Capital

Benefits

ICONIQ Capital