Make a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.
The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly’s deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.
Grant Manager
The Grants Manager is responsible for managing a diverse portfolio of grant projects throughout the lifecycle, from proposal preparation to project closeout. The Specialist will complete tasks tied to the pre-award and post-award phases. Pre-award tasks include researching and identifying new grant opportunities, assisting Principal Investigators (PIs) and administrative staff with grant proposal preparation and development, completing budget projections and justifications, routing of internal paperwork, and interpreting agency/sponsor guidelines and regulations leading up to submission deadlines. Post-award tasks include coordinating contract and subcontract administration, monitoring the fiscal compliance of a project, facilitating programmatic and fiscal amendments, submitting financial reports, and completing closeout activities. The position requires an individual with exceptional project management and organizational skills, attention to detail, and a deep understanding of the grants across various funding levels (i.e., federal, state, local) to ensure compliance with policies, procedures, rules, and regulations.
RESPONSIBILITIES:
Manage all stages of the grant lifecycle: proposal development, budget creation, contract implementation, award set-up, invoicing, payment applications, reporting, and close-out.
Research and identify new funding opportunities based on the University’s mission and goals.
Assist faculty/principal investigator (PI) in the development, preparation, and submission of grant and contract proposals following sponsor guidelines.
Monitors and facilitates the proposal process through the routing process in compliance with University procedures and institutional signatures.
Establish new grant awards in Enterprise system following review of the award packet that includes (when applicable) determination of appropriate protocol and research assurances such as IRB, IACUC, or Biosafety considerations.
Lead kick-off meetings for awarded grants to align stakeholders and set expectations.
Conducts ongoing reviews, reconciliations, and projections of award expenditures, prepares adjustments and corrections to award budgets, completes internal budget transfers, and prepares financial reports as required by the sponsor.
Submit purchase and/or requisition requests on behalf of PIs following internal policies/procedures.
Provide regular reports to PIs to review and confirm monthly transactions and payroll charges.
Initiates and submits requests for No-Cost Extensions (NCEs), carryover, rebudgeting requests, changes in scope, and other changes to the award.
Works with colleagues to resolve grant-related issues, as needed.
Coordinates legal review of documents and obtains authorized signatures as needed.
Interacts regularly with and provides high-quality customer service to faculty and staff across all active grant projects.
Remains current on federal and state regulations and monitors upcoming funding sources and opportunities for sponsored research projects.
Process and monitor grant-funded student worker and graduate assistant positions.
Gathers information and responds to sponsoring agency or auditor inquiries.
Assists with gathering data for reporting requirements and/or progress reports.
Prepare appropriate documents when grants or contracts are transferred to another University.
Complete closeout tasks for projects consistent with established timelines
Perform other related duties as assigned to support the Grants Administration Department.
MINIMUM QUALIFICATIONS:
Bachelor's degree in a related field and/or two or more years of experience in research administration at an institute of higher education; OR
Three (3) years of direct experience in grant development and/or compliance experience working with federal, state and/or local agencies.
Knowledge and experience in working with grant and contract procedures
In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.
PREFERRED QUALIFICATIONS:
Bachelor’s degree plus five (5) years of sponsored research administration experience in a higher education setting or grant-related field.
Knowledge of OMB Uniform Grant Guidance (UGG) compliance requirements.
Knowledge of federal agency policies (e.g. NSF, NIH, NASA).
Knowledge of Workday ERP system.
Pre- and post-award grant experience
Certifications such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre-Award Administrator (CPRA)
KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrated computer competency and working knowledge of Microsoft Outlook, Word and Excel.
Familiarity with grants at various levels, including federal, state, and local/private agencies/organizations.
Effective grant proposal and/or budget development experience, with attention to detail.
Excellent written and verbal communication skills.
Manage multiple projects and deadlines simultaneously, ensuring compliance with internal and external guidelines.
REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:
Must possess a valid driver’s license.
This position requires a criminal background check.
This position is subject to federal and state privacy regulations.
NORMAL WORK SCHEDULE: This position is a salaried exempt. The normal work schedule is Monday – Friday, 8:00 a.m. - 5:00 p.m. However, occasional overtime (weekends and evenings) may be required.
TARGET HIRING SALARY: $60,000 - $65,000 commensurate with experience.
LOCATION/WORK MODEL: Full-time/On-site
Note: Employment-based visa sponsorship will NOT be considered for this position.
APPLICATION DEADLINE DATE: The position may be open for 14 days, and screening of applicants may begin immediately.
APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):
• Cover Letter
• Resume
• List of at least three (3) professional references (names and contact information)
If any of these three items are missing, you will not be considered for the position. References will not be contacted unless you are selected as a finalist for the position.
DIVERSITY STATEMENT:
Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.
Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.
FLORIDA POLY BENEFITS INFORMATION
Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.
Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.–6 p.m. EST, at 1-866-663-4735.
RETIREMENT
Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future. Click Here for more information.
OTHER BENEFITS
EXPLORE LAKELAND FLORIDA
Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland, Florida.
SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:
Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.
An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.
All document(s) must be received on or before the closing date of the job announcements.
This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.