It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.
Position Overview
The Accounts Payable Supervisor is responsible for supervising employees and guiding the day-to-day operational activities of the accounts payable functions. Maintains and reconciles the accounts payable ledger to validate charges and ensure accurate and timely payments. Prepares and evaluates accounting reports to ensure the accuracy of posted transactions, identify variances, and resolve unreconciled transactions. Implements standard operating procedures to maintain accurate financial records and compliance with accounting policies. Investigate and resolve discrepancies in billings and payments.
Key Result Areas
Ensure all expenses are accurately coded, validated, approved, and paid in a timely manner:
Ensure all expenses and pricing are accurate by means of proper validation and authorization according to the DOA (Delegation of Authority)
Review incoming invoices and distribute them to the team to ensure they are routed to the correct entity for payment
Maintain a standard of distributing payment within 7-10 business days of invoice receipt, while recognizing vendor due dates and prioritizing special rush requests
Review and approve vendor payment journals for all methods of payment including Check, Epay, and ACH payments within the approved threshold
Reconcile weekly bank activity for accuracy
Prepare and execute monthly FloQast Reconciliations
Process and submit intercompany payments according to each entity’s schedule
Review and approve daily distributor reconciliations
Review and approve daily distributor money movements
Support the success of the Accounts Payable team while meeting monthly, quarterly, and annual close deadlines effectively and timely:
Prepare monthly Accrual Entries
Maintain vendor relationships and monitor AP aging, weekly
Support the manager and team to meet month-end close deadlines timely and accurately
Research AP-related check payments for AR, and prepare journal entries for bank deposits
Review monthly clearing accounts and reconcile outstanding transactions
Prepare monthly distributor reconciliations
Related tasks as needed
Supervise and support the Accounts Payable staff:
Schedule bi-monthly 1:1 connection with team members
Serve as the main contact and subject matter expert in supporting the team and resolving issues
Support and maintain effective and optimized internal controls while contributing to a positive and collaborative work environment
Complete employee assessments with constructive feedback to foster growth, help employees meet their goals, and improve performance and productivity
Approve bi-weekly timesheets
Onboard and train new employees
Support manager in the Implementation and training of new software and systems
Other duties as assigned
Skills
Communication
Compliance
Detail-Oriented
Financial Acumen
Internal Controls
Organization
Problem-Solving
Technology Qualification
Time Management
Vendor Management
Job Qualifications
5 years of Accounts Payable, Accounting, or Finance experience, required.
Associate's Degree in Accounting, Finance, or similar, is a plus but not required.
Proficient computer skills, including Microsoft Office Suite
Experience with spreadsheets and automated accounting systems
Excellent interpersonal, written, and verbal communication skills
Ability to work in a team-fostered environment with a positive attitude and willingness to learn
Location Requirement:
This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.
Physical Requirements
Occasionally move or lift office items
Must be able to work in an office environment
Must be able to communicate in an effective manner to perform job duties
Vision must be good or corrected in order to perform essential job duties
Hearing must be good or corrected in order to have the ability to understand information to perform essential job duties
Ability to read and write in English in order to process paperwork and follow up on any actions necessary
Daily operations of a computer and other office productivity machinery, such as calculators, copy machines, desktops, laptops, and other office equipment
Compensation:
DOE
If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!