Administrative Technician

JOB TITLE:

Administrative Technician

JOB CLASS NUMBER:

CLR941

PAY GRADE:

5

FLSA STATUS:

Non-Exempt

BUSINESS UNIT NAME:

Park Maintenance

REPORTS TO:

Park Maintenance Supervisor

SUPERVISORY WORK:

None

SUMMARY

This position is responsible for all office management in support of the Park Maintenance department. Duties include but are not limited to overseeing the work of office staff; providing clerical and administrative support to the Park Superintendent; serving on the Safety Committee; maintaining personnel files and performing timekeeping duties for the department; and compiling and preparing various reports and other documentation.

ESSENTIAL RESPONSIBILITIES

• Directly supervises Administrative Assistants, Seasonal Clerks and all temporary staff working in the Park Maintenance office and ensures that all data entry, expenditure records, equipment service records and employee information is recorded and kept in a professional manner.

• Serves as Office Manager in support of the Park Maintenance Department.

• Operates and trains office staff in the use of all office equipment such as computer, copier, multi-dimension telephones, three-way radio, calculators, video equipment, emergency alert radio, and scanners.

• Maintains a professional working relationship and communicates effectively with all employees.

• Creates and types all letters, reports, and other documentation for the department.

• Provides secretarial support for the Park Superintendent.

• Answer phones, receives and handles citizen inquires and complaints, and provides information to the public as requested.

• Processes purchase orders, records purchase requests, payment vouchers and credit card transactions, calls vendors for quotes and product information, and maintains a record of yearly expenditures.

• Monitors all office 3-way radio communication.

• Receive and documents all safety hazards regarding City parks and properties.

• Processes time and payroll for approximately 50 employees.

• Maintains paper and electronic files and documentation for all departmental functions, employees and accounts.

• Assists in creating and maintaining office or unit procedures.

• Compiles and retrieves all data information needed for monthly reports.

• Inventories and purchases all employee uniforms.

• Sets-up employment interviews for the department.

• Processes new hires and provides orientation for all Park Maintenance and Zoo departments' new hires prior to them beginning work in the field.

• Processes and files all employee information, dockets, promotions, terminations, employee performance evaluations and transfers.

• Tracks and reports all accidents or injuries for the departments.

• Serves on the Safety Committee, records minutes for the committee and follow through with any safety procedure changes.

• Compiles and updates both departments’ yearly MSDS books and reports.

• Maintains a maintenance schedule for all vehicles, mowers and field equipment for the department making sure all is serviced accordingly.

• Keeps an equipment list updated showing the location of equipment; reports any damaged or lost equipment.

MINIMUM REQUIREMENTS

Requires a High School Diploma or its equivalent and five years of office and bookkeeping experience.

KNOWLEDGE, SKILLS, AND ABILITIES

• Requires typing skills.

• Proficient in the use of a computer for data entry, word processing and accounting purposes.

• Good communication skills and ability to work well with others.

• Ability to operate standard office equipment including a calculator, ten-key calculator, two-way radio, fax machine, copier, and multi-line telephone system.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee is also required to finger, grasp, handle, life walk, stand, hear, crouch, reach, speak, see, and talk. Also requires the ability to make rational decisions and preform repetitive motions.

WORK ENVIRONMENT

The employee works in a dynamic environment that requires me to be sensitive to change and responsive to changing goals, priorities, and needs.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.