Key Areas of Responsibilities
- Manage daily administrative operations of the New York office
- Monitor and maintain office supplies inventory, place orders when necessary
- Organize/maintain pantry space
- Organize and support company events, trainings, and meetings and coordinate conference room bookings
- Distribute mail daily, coordinate shipments
- Receptionist responsibilities including answering phones, greeting guests and maintaining conference center area
- Interface with building management office including adding visitor access, inputting building service requests
- Process administrative requests that comply with global company policies including inputting procurement requests, invoice requests and pre-approval items
- Track and manage invoices
- Supporting in office visitors including senior management from company headquarters, overseas research analysts, clients, etc.
- Administrative support for Country Head/Chief Executive Officer
- Oversee and coordinate office schedules, calendars and meetings for CEO
- Manage travel plans
- Process expense claims
- Assist in preparation of management presentations
- Ad hoc requests/support as necessary
Requirements
- Associate/Bachelors degree or above in Business Administration, Management of related field preferred
- Minimum 7 years of relevant experience in office management, sales or administrative support
- Exceptionally detail-oriented with excellent time management and organizational skills
- Ability to manage multiple tasks and projects simultaneously.
- Ability to maintain company confidentiality in all aspects of the position
- Positive, optimistic and enthusiastic attitude
- Concise yet open and friendly communication
- Solid interpersonal skills and a collaborative work style
- Resilient and able to adapt to changing demands and conditions
- Familiar with Microsoft Office suite of products (including PowerPoint)
- Excellent verbal and written communication skills.
Salary Range 65,000-75,000
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