Administrative Assistant

Be a part of something bigger. At MHP, we strive to not only be experts in our field but also provide superior client service to our wide variety of clientele. We are a team—always willing to give a helping hand to our coworkers when we’re able and will bend over backwards for our clients. We pride ourselves on servant leadership—we are leaders in our office and our community.

Who You Are

• You are a friendly office professional with 3+ years of related experience (experience in a tax office is a plus).
• You are highly organized and detail-oriented.
• You take pride in your work.
• You consider “follow through” the heart of client service.
• You enjoy working as a part of a team with your assigned Partner and coworkers.
• You get excited when opportunities arise to learn new skills and technologies.

The Role

The Administrative Assistant will work hand in hand with their assigned Partners. This includes answering phone calls, managing calendars and events, drafting and proof-reading letters and documents, and providing other duties assigned by partners and managers. The Administrative Assistant will also have daily client interaction and will need to provide high quality client service.

Your Education & Experience

To best succeed in this role, the candidate should have 3+ years of administrative experience in a professional office environment. Some tax knowledge would be helpful but not required. We are willing to train a candidate who is eager to learn.

The Duties:

• Answer phone calls and assist clients for assigned Partners.
• Manage calendar for assigned Partners.
• Maintain meeting arrangements for assigned Partners (agenda development, preparation of meeting materials, room set up, meeting minutes etc.).
• Maintain incoming and outgoing mail for assigned Partners.
• Draft, edit, and proofread correspondence for assigned Partners or staff.
• Track and manage flow of files, materials and mailings related to client tax returns and other documents.

Your Knowledge, Skills, & Abilities

• You can easily anticipate the needs of clients and Partners.
• You are a Problem Solver who is fulfilled by finding solutions.
• You are tech savvy – a Microsoft Office Suite, Adobe product (e.g., Reader, Professional), and database management system wiz.
• You naturally keep your cool in stressful situations.
• You work well under pressure with time deadlines and would rather be busy than not!
• You have excellent verbal and written communication skills.
• You thrive in an environment where you work with others on a team or on various projects that require collaboration.

The Perks

Our compensation package includes a competitive base salary (commensurate with experience), retirement plan, health/dental/vision insurance, self-managed PTO and continuing education. We strongly believe in expanding our certifications and technical skills and have incentives for achieving designations/certificates that bring value to the firm.

Physical & Mental Demands

Prolonged Sitting:

• Long hours at a desk or computer can cause strain on the back, neck, and eyes.

Typing & Data Entry:

• Repetitive hand/wrist movements can lead to strain or repetitive stress injuries like carpal tunnel syndrome.

Lifting/Carrying Items:

• Occasionally lifting office supplies, files, or boxes (usually under 25 lbs).

Using Office Equipment:

• Regular use of computers, phones, copiers, and printers.

Mobility Around Office:

• Walking to meetings, filing rooms, or different departments.

For questions or inquiries about the role, please reach out to Alex Harvick, Senior Recruiter at aharvick@ascendtogether.com.

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.