AR Coordinator

Job Description:

JOB PURPOSE:

Primary responsibility for accounts receivable clerk is to include all invoicing of customers, reviewing purchase orders and pricing updates, production work orders and shipping documentation to ensure accurate billing. Other responsibilities include customer set up and/or changes in the ERP system and fulfill requests for updated customer service and sales representatives in the ERP system. Backup for other office personnel.

DESCRIPTION OF ESSENTIAL DUTIES:

· Invoice customers as required by bills of lading and production schedule all plant locations.

· Process adjustments for discrepancies by issuing invoices and/or credits.

· Back up AR Supervisor in customer account set up and profile changes in ERP system.

· Maintain monthly credit tracking spreadsheet.

· Maintain invoicing procedures for each customer with current invoicing/quote information.

· Assist customers via phone or email with inquiries to resolve discrepancies.

· Maintain SOP’s.

· Backup position for front desk and telephone system during breaks and absences, as directed by Accounting Manager.

· Cross-train in other sites.

· All other duties as assigned.

QUALIFICATION REQUIREMENTS: (To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required).

· Education: High School Diploma Required. Two-year college degree in related field preferred. May substitute experience in accounting for education on a year-for-year basis.

· Experience: Two years prior accounting experience desirable. Preference will be given to those with applicable experience.

· Basic working knowledge of Microsoft Excel required.

· Willing to work in a team environment and contribute to group goals.

· Excellent communication skills

· Ability to receive and provide instructions in a positive manner.

· Ability to multi-task.

PHYSICAL DEMANDS: (The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The phrases “occasionally,” “regularly,” and “frequently” correspond to the following definitions: “occasionally” means up to 25% of working time, “regularly” means between 26 and 75% of working time, and “frequently” means 76% and more of working time.)

The employee is required to talk and hear. The employee is frequently required to sit and use their hands and fingers, to handle or feel, to manipulate keys on a keyboard and view data on a computer screen. The employee is occasionally required to stand, climb stairs, walk, reach with arms and hands. Vision abilities required by this job include close vision.