The Accounts Payable Supervisor supports the Corporate Accounting Department in various tasks related to Accounts Payable processing as it relates to Corporate related Accounts Payable invoices (e.g. Legal, Tax, Insurance, HR, Finance, Network Affiliation, Consolidated/multimarket invoices, etc.). Additionally, the Accounts Payable Supervisor will coordinate the processing of all Company-related Capital expenditure invoices.
Physical Demands & Work Environment:
The AP Supervisor must be able to sit, reach, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups. Repetitive movements are required.
Essential Duties & Responsibilities:
Supervise a team of up to three accounts payable professionals
Maintain company policies and procedures for internal control and policy adherence
Oversight of the capex spend invoicing along with understanding the CAR system process
Oversight of Doc-link (automated accounts payable workflow interface with D365 ERP)
Supervise the accurate & timely data entry of vendor invoices, credits, sales & use tax
Coordinate the preparation of the bi-weekly check/ACH issuance for management approval
Compliance with Sales & Use tax guidelines for the various states (45 states)
Coordinate key initiatives with the Dallas Shared Service team (ACH, 1099, UAT testing, etc.)
Supervise the Processing of Non-PO invoices (manual processing, voids, etc.)
Where applicable, perform Statement Reconciliations & Open Receiver Resolution
Ensure that all vendor emails/calls are followed up on in a timely manner
Meets/Maintains Department SLA for acceptable processing volume and quality standards
Assist with the preparation of monthly accounting journal entries related to accruals & deposits
Assist with the preparation of balance sheet reconciliations pertaining to accounts payable
Research and resolve expense and payment variances/discrepancies
Ensure all levels of approval within the accounting process have been achieved
Manage aging and cash control with the Treasury team
Interface with managers responding to questions and concerns
Additional projects as delegated by department management (e.g., annual 1099s, etc.)
Assist the external auditors when requested
Requirements & Skills:
Bachelor’s degree in accounting, Finance, or a related field preferred. Direct related experience or equivalent combination of education and experience
Prior supervisory experience preferred
Working knowledge of general bookkeeping or accounting practices
Good verbal and written communication skills along with customer service skills
Proficiency in Microsoft Office Suite, and Microsoft Dynamics 365 or similar ERPs
Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentage, and apply to practical situations
