Senior Document Controls Manager

Responsibilities

• Own and administer Giga's document management system (DMS), ensuring all project documentation — drawings, specs, submittals, RFIs, transmittals, and correspondence — is captured, version-controlled, and accessible across Engineering and Construction teams.
• Establish and enforce document control procedures, naming conventions, and workflows; drive adoption across internal teams and external contractors/vendors.
• Manage the full lifecycle of engineering drawings and technical documents, including issuance, revision tracking, and as-built documentation.
• Coordinate with Engineering, Procurement, and Construction teams to ensure documentation milestones align with project schedules; proactively flag gaps or delays.
• Process and track submittals, RFIs, and change documentation with accuracy and speed; maintain auditable logs and ensure timely distribution to relevant stakeholders.
• Support third-party audits, permitting processes, and regulatory submissions by ensuring documentation packages are complete, accurate, and properly controlled.
• Identify opportunities to improve document control processes and tooling; lead implementation of improvements with minimal supervision.
• Onboard and train project team members on document control systems, processes, and standards.

Requirements

• 5+ years of document controls experience on large-scale capital projects in energy, construction, infrastructure, or industrial sectors.
• Deep expertise with at least one enterprise DMS platform (e.g., Procore, Aconex, ProjectWise, ACC, SharePoint, or equivalent).
• Demonstrated experience managing controlled documents across multi-disciplinary engineering and construction teams.
• Strong working knowledge of engineering document types: drawings, P&IDs, SLDs, specifications, submittals, RFIs, transmittals, and as-builts.
• Extensive experience managing document workflows, technical drawing reviews, and revision/version control using enterprise DMS platforms.
• Exceptional organizational skills and meticulous attention to detail — you catch errors before they become problems.
• Ability to build and enforce processes in a fast-moving environment without sacrificing accuracy or compliance.
• Strong communication skills with the ability to work effectively across technical and non-technical stakeholders.

Bonus Points

• Experience supporting utility-scale power, data center, or high-voltage electrical infrastructure projects.
• Familiarity with permitting documentation requirements for large energy or industrial facilities.
• Ability to design, configure, and deploy a scalable DMS from inception, ensuring alignment with project, regulatory, and operational requirements.
• Exposure to ISO 9001 or similar quality management systems and their documentation requirements.
• Proficiency with multiple DMS platforms or experience migrating between systems.

Benefits

• Subsidized health, dental, and vision insurance
• Equity (options) in a rapidly growing startup
• 401(k) with 4% employer match
• Unlimited PTO
• Parental leave
• Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)
• Commuter benefits
• Monthly team onsites where all offices come in-person to collaborate

Who we hire

We hire people who thrive in chaos and get sharper under pressure. You don't wait to be told what to do, you spot the gap and fill it. When there's work to be done, you do it. You make decisions with the information you have, move fast, and adjust along the way. We're not looking for perfect; we're looking for people who get things done.

Equal Opportunity Employer Statement

Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.