Organize and execute CSI regional forums and events from beginning to end, maintaining high standards for external and internal clients. This involved event coordination, inter-department cooperation, client relations and profit management.
Key Areas of Responsibilities
In charge of all logistic aspects such as set up, staging, branding, F & B, staffing, IT, live feed, virtual and video setup
Implement policies and procedures to ensure quality and consistency
Oversee the divisional budget control and payment settlement process
Manage and coordinate with relevant parties and suppliers to ensure event services are delivered on time, within budget and with high execution standards
Monitor and keep track of event logistic, including but not limited to accommodation, flights, and ground transportation etc
Create & produce marketing materials such as brochures (including writing content), premiums and costumes
Choose, communicate with, & manage external vendors such as merchandisers, hoteliers, public relations companies, event management companies, equipment companies, and entertainment companies
Deal with crisis management onsite execution of forums and select events
Engage & manage government officials, executive participants and corporate sponsorships
Stay updated on the company's latest initiatives and create an event that aligns with them. Also monitor the external market trends to adapt or modify our event accordingly
Comprehensive hands-on knowledge of all processes including working level technical aspects to ensure ability to train and mentor future department members
Supervise projects handled by subordinates
Keep updated on hotel venues and event facilities around the region
Comprehensive knowledge of hotel internal working structures and processes
Handle ad-hoc projects as assigned
Requirements
Postgraduate or above
Minimum 5 to 8 years’ relevant experience in Event Marketing, preferably in event management/production companies, investment banking, or hotel MICE within the finance industry
Strong onshore event organising experience
Detail-oriented, efficient, and able to perform under pressure
Proven ability to drive event execution and process, with business-oriented event management experience
Team player with ease in a multicultural environment; attentive to detail, able to meet tight deadlines, multi-task, creative, and innovative
Strong problem-solving skills with the ability to engage the appropriate technical and internal resources
Excellent interpersonal and communication skills with a strong command of written and spoken English and Mandarin; skilled in vendor and hotel negotiations
Proficient in Microsoft Word, Excel, and PowerPoint; ability to master in-house database systems
Occasional travel may be required
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