Maven is a market-leading proprietary trading firm deploying its own capital across discretionary, systematic, and market-making strategies. Backed by deep expertise in trading, technology, and research, we are relentlessly focused on improving liquidity across global listed derivatives. Through advanced execution and pricing technologies, we improve how financial markets operate.
The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. This role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support services. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well-maintained and fully operational.
Role Responsibilities:
Workplace Operations
- Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests.
- Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly.
- Communicate with HR, IT, and other teams regarding office issues or maintenance needs.
- Organise and audit critical spare parts, keeping stockrooms tidy and accessible.
- Send new starter communications and provide WPS introductions and office information.
- Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House.
- Conduct desk and space audits, identifying faults and ensuring allocations remain accurate.
- Submit weekly catering numbers and assist with workplace service arrangements.
- Represent WPS at relevant committee meetings.
- Support workplace events such as summer and Christmas parties.
Facilities Management
- Identify, log, and report faults or maintenance issues to contractors or building management.
- Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults).
- Coordinate planned preventative maintenance (PPM) schedules and contractor site visits.
- Liaise with third‑party suppliers and building management to arrange service access.
- Ensure contractor documentation and Permits to Work are submitted and logged.
- Review contractor job reports and follow up on repairs or parts ordering.
- Support contract management, including renewals and documentation.
