Job Description
UAEN – Junior Admin Assistant
Location: Expo City – Dubai
In coordination with stakeholders:
· ISP Middle East Regional Team
· School Leadership Teams, Principals, and other relevant stakeholders across the regional school network
· Third-party vendors and service provider
Reporting Line: Regional Office Manager
Role context
The Junior Admin Assistant will provide essential administrative and logistical support to the ISP Middle East Regional Office, ensuring smooth coordination across departments and efficient delivery of daily operations.
This role is central to maintaining the professional, caring, and responsive environment that supports the wider ISP network and contributes to the effective delivery of our Amazing Learning message.
The postholder will report directly to the Regional Office Manager and will work closely with the wider ISP Middle East team to support functions such as travel arrangements, meeting coordination, communication drafting, and administrative support to the HR team. They will be expected to build strong working relationships with regional colleagues, school teams, and external vendors to perform their duties effectively in the ISP regional office.
Key Responsibilities
1. Provide day-to-day administrative support to the Regional Office Manager.
2. Manage calendar bookings, organise meetings, and prepare agendas and minutes when required.
3. Assist with travel logistics including booking flights, hotels, transport, and conference arrangements.
4. Draft professional correspondence including letters, internal messages, memos, and emails.
5. Help organise regional events, workshops, and leadership meetings, trainings (e.g., venue setup, catering coordination, guest support).
6. Maintain digital and physical filing systems, ensuring easy access and confidentiality of documents.
7. Monitor and manage general office supplies, vendor coordination, and office maintenance needs.
8. Act as a friendly and professional point of contact for internal and external inquiries.
Other Responsibilities
Undertake such other reasonable responsibilities and tasks that may be assigned by the Regional Office Manager and Regional Managing Director.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding
and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.