Safety Operations Manager

What You’ll Do 

Administrative Duties: 

• Maintain employee information

  • File absence notes, assist with employee timekeeping via UltiPro
  • Update the weekly vacancy report
  • Track staff annual Security Guard training requirements
  • Maintain and update staff contact information, i.e., mobile phone numbers, site numbers, etc.
  • Coordinate new hire onboarding process
  • Track hiring progress with candidates to ensure all documents are submitted on time.

• Calendar Management:

  • Manage the Director’s calendar
  • Manage the Events calendar across the department
  • Establish and maintain internal HCZ departmental relationships
  • Act as Department HR liaison
  • Set up and coordinate meetings and conferences, both internal and external to HCZ
  • Responsible for updating department databases, including inventory, staffing and others as requested

• Purchasing and Vendor Management

  • Communicate with vendors for billing inquiries
  • Submit departmental purchase orders, vendor invoices, reimbursements, and other general expenses in a timely manner

Operations Management:

• Data entry for Certify Me building access system
• Assist with training coordination, including obtaining materials for the team
• Assist Safety Director with key and access code management
• Assist Director in keeping alarm codes and emergency response call lists current
• On call during working hours to assist in coordinating staff assignments during safety crisis issues.
• Assist with the administration of the Fresh Works work order, space request, and incident reporting system
• Perform other duties as assigned

Schedule 

• Monday, Wednesday, Friday 9 – 5 pm and Tuesday and Thursday 10 – 6 pm

Benefits

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full-time benefits include:  

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $60,000 per year. To be considered, interested applicants can also submit a cover letter and resume to hczcareers@hcz.org. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.