Execute routine ASL updates and ensure record accuracy:
Create, approve, and maintain ASL records in designated systems (e.g., SAP or equivalent)
Ensure supplier data fields are complete and accurate, including:
Supplier status and classification
Approval scope and associated products/services
Supporting qualification documentation
Perform administrative updates to ASL records based on input from SQEs or process owners
Support execution of record changes, including supplier activation, updates, and blocking activities
Supplier Qualification Documentation Support
Ensure required documentation is properly captured and linked:
Verify that required qualification documentation is available prior to ASL updates (e.g., audit records, certifications)
Upload, maintain, and organize supporting documentation within ASL or associated systems
Ensure alignment between ASL entries and supplier qualification records
Audit and Compliance Support
Assist in maintaining audit-ready ASL records:
Prepare and provide ASL data, reports, and records in support of internal and external audits
Ensure documentation is complete, traceable, and readily accessible
Support identification and correction of data gaps or inconsistencies
Supplier Status Updates and Tracking
Execute supplier status changes based on defined inputs:
Process updates to supplier status (e.g., Approved, Conditional, Blocked) based on:
Inputs from SQEs or quality teams
Qualification outcomes or audit results
Track and document ASL updates and changes for traceability
Ensure that only qualified suppliers are reflected as approved in the ASL
Reporting and Data Quality Support
Support ASL reporting and monitoring activities:
Generate standard ASL reports as requested
Assist in tracking:
Supplier approval status
Missing or incomplete qualification documentation
Highlight potential data quality issues to the ASL Manager or SQEs
Cross-Functional Coordination
Support collaboration across teams involved in supplier management:
Work with:
Supplier Quality Engineers (SQEs)
Procurement / Sourcing teams
Quality Systems teams
Follow defined processes and ensure consistent application of ASL requirements
Support communication related to ASL record updates and documentation needs
Key Interfaces
Supplier Quality Engineering (SQE)
Procurement / Supply Chain
Quality Systems / QMS teams
Education
Bachelor’s degree in:
Engineering (preferred),
Quality, Supply Chain, Business, or a related discipline
Equivalent combination of education and relevant experience may be considered
Experience
2-5 years of experience in one or more of the following areas:
Supplier Quality
Quality Systems / QMS
Supply Chain / Procurement
Document control or data management in regulated environments
Experience working within medical device, pharmaceutical, or other regulated industries preferred
Experience supporting supplier qualification, purchasing controls, or audit activities is a plus
Knowledge and Technical Skills
Basic understanding of:
Supplier qualification and purchasing controls
Quality Management Systems (QMS)
Familiarity with regulatory expectations such as:
ISO 13485
FDA 21 CFR Part 820 (QSR)
Experience working with:
Windchill, Appian, ERP systems (e.g., SAP) or document management systems
Controlled documentation and data governance practices
Core Competencies
Strong attention to detail and data accuracy focus
Ability to follow and execute standardized processes and procedures
Good organizational and documentation management skills
Effective communication and coordination across functions
Ability to manage multiple tasks and prioritize work in a structured environment
How we work together We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. Indicate if this role is an office/field/onsite role. About Philips We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others. • Learn more about our business. • Discover our rich and exciting history. • Learn more about our purpose. If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.
