Facilities Project Coordinator

Administrative & Project Coordination:

• Maintain centralized project tracking logs, vendor contact databases, lease abstracts, and facility asset records.
• Prepare meeting agendas, distribute notes, and follow up on action items from project meetings and stakeholder discussions.
• Assist with scheduling and coordination of interdependent activities across development projects, construction activities, department moves, and facilities initiatives. Operate scheduling software or project management platforms to maintain timelines and be prepared to make frequent updates in response to changes in project variables or operational priorities.
• Support the management team in ensuring documentation is audit-ready and that reporting is timely and accurate.

General Support Duties:

• Serve as a proactive extension of the management team, ensuring smooth execution of daily activities.
• Maintain a strong working knowledge of active projects, facilities initiatives, and future pipeline plans to anticipate support needs.
• Flex between development and facilities categories as project demands fluctuate, adapting to shifting priorities.
• Represent the department in a professional manner with internal stakeholders, vendors, and external partners.
• Other duties and responsibilities as assigned.

BASIC KNOWLEDGE DESIRED:

• Basic understanding of real estate transactions, lease administration, and construction project lifecycles.
• Knowledge of facility operations, preventative maintenance programs, and campus planning activities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and project management software (e.g., Smartsheet, MS Project, or equivalent).
• Familiarity with document control principles, project financial tracking, and vendor management systems.
• Strong organizational skills with keen attention to detail and ability to manage multiple priorities simultaneously.
• Ability to communicate clearly, professionally, and tactfully across multiple teams and vendors.
• Comfort working both in an office environment and during occasional site walks, inspections, or project meetings in the field.
• Demonstrate understanding and application of Nomad Core Values.

PHYSICAL DEMANDS:

• Ability to move around project sites, including navigating uneven terrain, construction areas, and various outdoor environments.
• Occasionally required to lift and carry objects weighing up to 25 pounds, such as project materials, equipment, or documentation.
• Prolonged periods of standing and walking during site visits, inspections, and meetings.
• Ability to climb ladders, scaffolding, and other structures as needed for site assessments and inspections.
• Adequate visual acuity to read blueprints, project plans, and other detailed documents, as well as to inspect work sites and ensure safety compliance.
• Sufficient hearing ability to communicate effectively in noisy environments, such as construction sites, and to hear alarms or other warning signals.
• Ability to use hands and fingers to operate tools, equipment, and computers, as well as to handle and manipulate project materials.
• Ability to travel to various project sites, which may require driving long distances or flying to different locations, depending on the project’s geographic scope.
• The role may involve working in physically demanding environments, particularly in relation to outdoor conditions or navigating construction sites.

WORKING ENVIRONMENT:

• The role will primarily involve working in an office environment, where duties include project planning, coordination, and administrative tasks. Everyday workwear must be business casual and appropriate for the office & field environment.
• Visits to construction and project sites are required. These environments may involve exposure to various weather conditions, noise, dust, and other typical construction-related factors.
• Infrequent travel between project sites, which include local or regional locations, depending on project needs. Travel could involve temporary periods away from the primary office.
• When on construction sites, wearing personal protective equipment (PPE) such as hard hats, safety glasses, gloves, and high-visibility clothing is mandatory.
• The position may require working outside of normal business hours, including evenings and weekends, to meet project deadlines or address urgent site issues.
• The role involves frequent interaction with team members, contractors, and other stakeholders in both office and field settings, necessitating strong communication and coordination skills.
• The job may involve working under tight deadlines and managing multiple projects simultaneously, requiring quick decision making and the ability to handle stress.

QUALIFICATIONS & EXPERIENCE:

• High School Diploma or GED Minimum Requirement
• Associate’s or Bachelor’s degree preferred, ideally in Construction Management, Facilities Management, Business Administration, or a related field (or equivalent experience).
• 2–4 years of experience in a physical construction activities, project coordination/management, facilities support, construction administration role.
• Strong & tactful communication and interpersonal skills.
• High level of organization and initiative, with a proactive, solution-oriented mindset.
• Ability to learn technical software systems quickly

Nomad GCS is an equal opportunity employer, (EOE,) and voluntarily follows affirmative action guidelines. As an equal opportunity employer, Nomad GCS does not discriminate in its employment decisions on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable state and local laws. Nomad offers a competitive base pay along with a benefits package. When applying, please include your basic salary requirements.