Coordinate sustainability program operations and initiatives across Montefiore Health System, managing day-to-day business operations, stakeholder engagement, and program implementation while providing administrative and technical support to advance environmental stewardship goals.
Essential Functions
Manage contract administration, vendor relationships, and purchase order processing
Process invoices through Strata, Infor, and other financial systems
Coordinate project documentation and maintain comprehensive filing systems
Support budget tracking and financial reporting for sustainability initiatives
Maintain departmental records and ensure audit compliance
Manage procurement processes and vendor communications
Develop and deliver sustainability training programs to clinical and administrative departments
Facilitate cross-departmental sustainability initiatives and green team coordination
Organize and lead monthly Sustainability Open Hours educational sessions
Coordinate with internal departments and external partners on program implementation
Build and maintain relationships with key stakeholders across the health system
Provide technical assistance and resources to departmental sustainability efforts
Lead Practice Greenhealth application preparation, data collection, and submissions
Coordinate Earth Day events logistics, planning, and execution across multiple campuses
Manage clinical sustainability initiatives implementation and tracking
Serve as departmental liaison for sustainability projects and vendor coordination
Organize waste management programs and device reprocessing initiatives
Support project timelines and deliverable tracking
Support Local Law 97 compliance documentation and data collection
Assist with NYSIF climate program reporting and documentation needs
Support Energy Star Portfolio Manager data updates and maintenance
Provide administrative support for regulatory submissions and compliance tracking
Assist with environmental performance metric compilation
Support audit preparation and regulatory coordination
Support the development of sustainability program initiatives and expansion
Research sustainability best practices and emerging trends in healthcare
Assist in program evaluation and improvement recommendations
Support grant application preparation and funding opportunity research
Contribute to strategic planning processes and program assessment
Support executive reporting and decision-making processes
Qualifications
High School Required or
BS Preferred
1-3 years 3 years in administration, facilities, or related field Required and
1-3 years Healthcare operations or sustainability programs preferred
1-3 years • Microsoft Office Suite proficiency (Intermediate to Advanced level)
• Financial systems training (Strata, Infor)
• Sustainability program fundamentals
• Project coordination and administrative management
Required and
• Proficient knowledge of healthcare sustainability programs and best practices
• Strong Microsoft Office Suite skills (Excel, PowerPoint, Word, Outlook)
• Working knowledge of financial systems including Strata and Infor platforms
• Understanding of contract administration and vendor management processes
• Familiarity with Practice Greenhealth frameworks and application processes
• Basic understanding of environmental compliance requirements
(High proficiency)
• Administrative coordination for complex healthcare environments
• Vendor relationship management and contract coordination
• Training development and delivery for diverse audiences
• Financial tracking and invoice processing
• Project coordination and stakeholder communication
• Document management and organizational systems
(High proficiency)
• Strata project management platform
• Infor financial management system
• Microsoft Office Suite (Intermediate to Advanced level)
• Practice Greenhealth application systems
• Document management and filing systems
• Various departmental databases and tracking systems
(High proficiency)
Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
