Fiscal Assistant

Job Requisition:

JR101607 Fiscal Assistant (Open)

Job Posting Title:

Fiscal Assistant

Department:

CC00202 WM001 | PROV | Law School Faculty Operations

Job Family:

Staff - Administrative & Office Support

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

School Of Law

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

This position will report to the Manager of Financial Operations for the Law School and is the primary liaison with the University’s offices of travel and procurement. This position is responsible for preparing travel authorizations and expense reports for students, staff, faculty, and guests, and ensuring University procurement and travel policies are followed. This is a customer-facing role that serves as a primary point of contact for faculty, staff, and students, requiring strong communication and service skills.

This position will be primarily responsible for:
• Communicating University financial policies and procedures to Law School community
• Managing the day-to-day expense and travel functions for the Law School for faculty, staff, students, and guests
• Managing the Law Financial Operations email account
• Managing and reconciling assigned small purchase charge card (SPCC)
• Preparing bank transmittals and scheduling deposit pickups

Job Description:

Required Qualifications:

• High school graduate or equivalent.

• Basic bookkeeping experience.

• Attention to detail.

• Experience with Microsoft Excel.

• Customer service skills.

Preferred Qualifications:

• Bachelor’s Degree or equivalent combination of education, experience, and training.

• Accounting experience or ongoing educational coursework in business or accounting field.

• Work experience in accounting and financial reporting environment.

• Experience with Workday and/or Jaggaer.

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

 

Duties: 

50% - Travel and Expense Administration

• Prepare travel authorizations for faculty and staff.
• Submit travel and expense reimbursements for students, faculty, staff, and guests.
• Ensure travel policies are communicated and followed.

30% - Procurement and Purchasing Support

• Process requisitions, purchase orders, and invoices in buyW&M (University procurement system).
• Complete punchout orders through buyW&M.
• Manage and reconcile assigned SPCC according with the State and University policies.

15%: Financial Transactions and Administrative Support

• Provide customer service to the Law School community regarding financial matters.
• Manage Law Financial Operations email account.
• Audit, code, and post financial records to Workday using accounting principles and University policies.

5% - General Operational Support

• Perform other duties as assigned in support of Law School financial operations.

Salary Range: $45,000 to $47,500 commensurate with experience

Additional Job Description:

Job Profile:

JP0091 - Administrative & Office Specialist III - Nonexempt - Salary - S06

Qualifications:

Compensation Grade:

S06

Recruiting Start Date:

2026-04-23

Review Date:

2026-05-08

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.