Cardiopulmonary Specialty Services Secretary

Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.

The Secretary is a detail-oriented individual who embodies team accountability; while assisting the coordination of assigned tasks and projects. This person demonstrates proactive courtesy; while providing administrative support and facilitates the effective use of resources through thoughtfully anticipating, organizing, communicating, and project coordination.

Required Behaviors:

• As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization: Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.

Required Qualifications:

• High School Diploma
• Five (5) years of Administrative, Secretarial, or Clerical experience
• Knowledge of Windows Based Software (with Emphasis on Word, Excel, and Outlook)
• Superior Writing Skills
• Self-Directed, Detail-Oriented, and Devoted to Accuracy
• Exceptional Interpersonal Communication Skills
• Excel database management skills

Preferred Qualifications:

• Five (5) years of Administrative, Secretarial, or Clerical experience in a healthcare setting

Duties and Responsibilities:

• Coordinate meeting schedules
• Attend meetings as requested; prepare materials, set-up, and closure
• Take, transcribe, file and distribute minutes in a timely manner
• Maintain up-to-date standards and knowledge of administrative procedures and healthcare issues through review of accurate publications, workshops/seminars
• Assist in day to day activities of Finance to ensure efficient workflow and operations
• Communicate effectively with Executive Assistants, Senior Leadership and other administrative staff to assist in daily operations
• Stock Supplies
• Maintain Petty Cash Drawer, distribute, replenish and reconcile monthly
• Gather information for preparation of general and liability insurance renewals and submit in a timely manner
• Gather information and complete various surveys for the hospital in a timely manner
• Review for accuracy and prepare check requests for physician directorships- track monthly payments
• Review for accuracy all check requests requiring CFO signature
• Work with Accounts Payable weekly to insure all checks issued match check registers
• Work with Physicians to obtain completed malpractice applications, submit, track and distribute in a timely fashion
• Assist during financial audits with independent public accountants
• Publish meeting materials for Investment Committee and Finance Committee through Directors Desk Software
• Maintain filing system; to include hospital contracts, physician contracts, managed contracts and property files
• Each employee is responsible for implementing SJRMC’s Service Standards into their daily work: Safety, Courtesy, Effectiveness, and Stewardship
• Other duties as assigned

Physical Demands and Environmental Work Conditions:

• Fast-paced work environment
• High level of activity with many interruptions
• Minimum lifting
• Sitting for extended periods of time
• Extensive computer usage
• Repetitive motions such as: wrist/hand movements for typing, writing, faxing, scanning, and filing (may be required)