Job Description

AltaGas - Administrative Assistant, Terminal Operations RIPET

AltaGas is seeking an Administrative Assistant to support our RIPET Terminal Operations team! Based in Prince Rupert, this role will provide day-to-day administrative, coordination, and document control support to help ensure safe, reliable, and efficient execution of RIPET site activities. Reporting to the Terminal Operations Manager, you will support office administration, scheduling, purchasing coordination, records management, and site communications for a growing operational environment.

Your primary focus will be to ensure all work aligns with AltaGas’ Core Values: safety, collaboration, integrity, inclusion, and learning. This role requires strong attention to detail, a proactive service mindset, and the ability to work cross-functionally with Operations, Maintenance, Engineering, Projects, EHS, Supply Chain, and external contractors.

You Will:

Provide administrative support to the RIPET Terminal Operations team, including calendar coordination, meeting scheduling, document preparation, and general office administration.
Support site onboarding activities for employees, contractors, and visitors, including coordination of access requirements, orientation records, training documentation, and communication with internal stakeholders.
Assist with purchase requisitions, invoice tracking, expense processing, vendor coordination, and basic cost tracking in alignment with AltaGas processes.
Maintain accurate records, filing systems, and controlled documents, including procedures, forms, training records, meeting minutes, action logs, and site communications.
Coordinate travel, accommodations, logistics, and site visit arrangements for employees, contractors, vendors, and visiting support teams as required.
Assist with EHS and regulatory administration, including tracking of inspections, corrective actions, incident documentation, emergency response records, and compliance-related documentation.
Prepare and distribute meeting agendas, minutes, reports, presentations, and communication materials for site leadership and cross-functional teams.
Coordinate office supplies, facility service requests, equipment needs, and common-area support to maintain a safe, organized, and professional workplace.
Interface with contractors, vendors, and internal departments to resolve administrative issues and support efficient site execution.
Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative processes, improve document control, and enhance team communication.

Job Description

AltaGas - Administrative Assistant, Terminal Operations RIPET

You Will:

Provide administrative support to the RIPET Terminal Operations team, including calendar coordination, meeting scheduling, document preparation, and general office administration.

Support site onboarding activities for employees, contractors, and visitors, including coordination of access requirements, orientation records, training documentation, and communication with internal stakeholders.

Assist with purchase requisitions, invoice tracking, expense processing, vendor coordination, and basic cost tracking in alignment with AltaGas processes.

Maintain accurate records, filing systems, and controlled documents, including procedures, forms, training records, meeting minutes, action logs, and site communications.

Coordinate travel, accommodations, logistics, and site visit arrangements for employees, contractors, vendors, and visiting support teams as required.

Assist with EHS and regulatory administration, including tracking of inspections, corrective actions, incident documentation, emergency response records, and compliance-related documentation.

Prepare and distribute meeting agendas, minutes, reports, presentations, and communication materials for site leadership and cross-functional teams.

Coordinate office supplies, facility service requests, equipment needs, and common-area support to maintain a safe, organized, and professional workplace.

Interface with contractors, vendors, and internal departments to resolve administrative issues and support efficient site execution.

Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative processes, improve document control, and enhance team communication.

Administrative Assistant, Terminal Operations

Job Description

Administrative Assistant, Terminal Operations

Job Description

AltaGas

AltaGas

Benefits

AltaGas